How to follow up after a job application: strategies to get noticed

You’ve sent out your job application, crafted a thoughtful cover letter, and nailed the job interview. You’re feeling confident about your chances of landing the job title position, but now, the waiting begins.

Few things are more nerve-wracking than radio silence after an interview. Did the hiring manager or HR love your resume, or was there something missing? Did the hiring manager move forward with another applicant, or are they just taking their time? Should you follow up on LinkedIn or via email? These questions can quickly spiral into frustration and self-doubt.

The good news? You can take control of the job search process by knowing how to follow up professionally. A well-timed and polite follow-up email can make all the difference in moving your application forward, whether you’re inquiring about your application status or asking for interview feedback.

When to follow up on a job interview

Timing is everything when it comes to following up on a job application or interview. A well-timed follow-up email or LinkedIn message to the employer or hiring manager shows professionalism and keeps you on the hiring team’s radar.

• Immediately after the interview: Send a concise thank-you email within 24 hours. This is your chance to express gratitude to the recruiter or hiring manager, reiterate your enthusiasm, and leave a positive impression.
• One to two weeks after applying: If you haven’t heard back, try following up 7–10 days after submitting your resume. Waiting too long may mean missing your window to express continued interest.
• If there is no response after the follow-up: Send a second message one to two weeks after your initial check-in, using polite language. Avoid repeated emails within a short time frame, as it may come across as pushy.

Example of effective timing
When Sarah applied for a marketing coordinator position at a company, she waited a week after her interview before sending a thoughtful follow-up. She thanked the recruiter for their time, reiterated her interest, and asked if they needed additional materials. Her professionalism led to a reassuring response, and she eventually landed the job.

Example of being too pushy
John, a software engineer applicant, sent multiple emails to the hiring manager just two days after his interview, demanding updates. His impatience raised red flags about his communication style, and despite his qualifications, he wasn’t selected.

Why following up on an interview is essential

Following up after an interview isn’t just polite—it can be a decisive factor in the hiring process. It highlights your interest, reinforces your qualifications, and leaves a strong impression.

The benefits of following up

1. Expressing gratitude: A quick "thank you" email demonstrates professional character and appreciation for the hiring team’s time.
2. Reiterating your interest: A follow-up lets you briefly restate why you’re excited about the job title position and how you’re a strong fit for the role.
3. Standing out from other applicants: Polite follow-ups can help you stick in the hiring panel’s minds, especially when reviewing multiple candidates.

3 tips to follow up professionally

• Be polite and concise
• Avoid applying pressure, even if you’re eager for an update
• Proofread your email carefully—typos can undermine your professional image

Remember, while following up can improve your chances, excessive messaging may harm your application. Use follow-ups strategically, respect the hiring team’s process, and stay professional throughout.

How to ask for an update on a job application

It’s been a week since you submitted your job application and resume, and you’re ready to inquire about the status. This is a great opportunity to communicate with the hiring manager or recruiter professionally while reaffirming your interest in the job title position.

1. Choose the right communication method: Reach out via email or LinkedIn, as these are commonly preferred by employers.
2. Keep it concise: Your follow-up email should be brief and polite, expressing gratitude for the hiring process and asking about the timeline for applicants.
3. Personalize your message: Research the company name beforehand and address the hiring manager by name to make a positive impression.

This simple and respectful approach ensures you remain professional while staying proactive about your job search.

Template: follow-up email for job application status

Subject line: Follow-Up on [Job Title Application]

Dear [Hiring Manager’s Name],

I hope this message finds you well! I wanted to follow up on my application for the [job title position] at [company name] submitted on [date]. I remain very interested in the opportunity to join your team and contribute to [specific aspect of the company or role].

If possible, I’d appreciate an update on the hiring process timeline and next steps for applicants. Please let me know if there’s any additional information I can provide to support your decision-making.

Thank you for your time and consideration. I look forward to hearing from you!

Best regards,
[Your Full Name]
[Your Contact Information]

What to say when following up on a job application

Following up with a hiring team is generally an excellent idea — but you must craft the message carefully. Here’s what to say (and what to leave out) when you send that message: 

• Use a clear subject line: Hiring managers get a ton of emails. Help your follow-up message stand out in a crowded inbox with strong email etiquette and by writing a clear subject line, like “Thank you for the interview.”
• Say thank you: Start with gratitude. If a hiring manager reaches out with an update on your application, you can thank the hiring manager for their time and consideration in reviewing it. If you’ve already had your interview, let them know how thankful you are they took the time to meet with you. 
• Briefly mention why you’re writing: Follow-up notes should be short, no matter the application. So, quickly mention why you’re writing — and don’t wax poetic. For example, say that you’re following up because you’re very interested in the role, believe you’re a good fit, and would like more information on the hiring process. 
• Sign off politely: Thank the hiring manager again for their time and sign off with an offer to send more information should they need it. Ending your email politely leaves a positive impression. 
• Avoid applying pressure: You can damage your chances by pressuring a hiring manager to respond before they’re ready. Avoid tactics like telling the manager you’re eager to get started, have to give notice at your current job, or need to decide on another job offer. While applying for multiple roles simultaneously is wise, you don’t have to inform hiring managers of your process unless they ask.

Common pitfalls in follow-up emails

1. Being too persistent
   Sending multiple emails within a short time frame can make you appear impatient. Stick to the timelines provided or wait at least a week between follow-ups.
2. Failing to proofread
   A poorly written email with typos or grammatical errors can undermine your professionalism. Always double-check your message before hitting send.
3. Using a generic tone
   A message that feels copy-pasted can reduce your chances of standing out. Personalize each email with details specific to the company or conversation.
4. Being vague or pushy
   Avoid pressuring the recruiter for a decision or demanding immediate responses. Instead, keep your tone polite and professional.
5. Forgetting to include contact information
   Ensure your email includes your phone number and email address for easy reference.

3 examples of application follow-up messages 

Sometimes, finding the words is easier when you have a framework to build on. If you feel stuck when you sit down to draft an email of your own, use an example follow-up message to guide the process.

Here are three email templates for a mock graphic designer role to get you started: 

Resume follow-up

Dear [hiring manager’s name], 

I am writing to follow up on an application I submitted on June 20th for the graphic designer role at [company name]. Thank you for your time and consideration in reviewing my resume and cover letter. 

I wanted to take a moment to express my continued interest in this role. As a freelance designer with over 10 years of experience creating brand guidelines, graphics, and social media materials, I believe I have an ideal skillset for this position. I also admire your design team's impressive aesthetic work and the inclusive, collaborative company culture. I am attaching my portfolio so that you can get a better idea of my past projects, and I am happy to send more information along should you need it.

I’d also be very grateful if you could give me an idea of the hiring timeline so I can be attentive to the process. Thank you again. 

Best, 

[Your name]

Job interview follow-up

Dear [hiring manager’s name], 

I wanted to send a quick note to thank you for your time earlier today. I enjoyed discussing the graphic designer position and sharing my credentials with you. I left the meeting feeling like this role is a great fit and that I continue to be a strong candidate. 

I look forward to hearing from you when the hiring team has made its decision. In the meantime, I am happy to provide additional information or answer any questions you may have — please don’t hesitate to reach out. 

Best, 

[Your name]

Application follow-up

Dear [hiring manager’s name], 

I am following up on the graphic designer position I applied for two weeks ago. I believe your team will make your decision this week, and I wanted to confirm my continued interest. 

Please let me know if you need any last-minute materials from me. I look forward to hearing back. 

Best, 

[Your name]

Job application follow-up emails for different scenarios

Scenario 1: thank you note after an interview

Sending a thank-you email after an interview is one of the simplest yet most impactful ways to leave a positive impression.

When to send it:
Send your note within 24 hours of the interview. This is the perfect time to express gratitude, highlight your enthusiasm for the job title, and reinforce your interest in the position at the company.

What to include:

• A personalized thank-you to the recruiter or interviewer for their time.
• A brief mention of something specific from the interview to show you were engaged.
• A polite closing that reiterates your excitement about the opportunity.

General example

Subject line: Thank you for the interview
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me yesterday to discuss the [job title] position at [company name]. I enjoyed learning more about your team’s approach to [specific detail from the interview].

I’m very excited about the opportunity to contribute to your [team/department] and believe my skills in [specific qualification] align well with the goals of the role. Please let me know if I can provide any additional information to assist in the hiring process.

Thank you again, and I look forward to hearing from you!
Best regards,
[Your Name]

Formal

Subject line: Thank you for the interview
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me yesterday to discuss the [job title] position at [company name]. I was particularly impressed by the details you shared about your company’s approach to [specific topic discussed, e.g., innovation, teamwork].

I’m very enthusiastic about the opportunity to contribute to your team, and I believe my experience in [specific skill or qualification] aligns well with your organization’s goals. Please don’t hesitate to contact me if I can provide further details or references to assist in the hiring process.

Thank you again for the opportunity. I look forward to hearing from you!
Best regards,
[Your Name]

Informal

Subject line: Thanks so much for your time!
Hi [Interviewer’s Name],
I just wanted to say thank you for meeting with me yesterday. I really enjoyed learning more about the [job title] position at [company name] and hearing about your team’s plans for [specific project or topic discussed].

I’m really excited about the possibility of joining your team and feel my background in [specific skill] would be a great match. Let me know if there’s anything else you need from me as part of the hiring process.

Thanks again!
[Your Name]

Scenario 2: follow-up email after no response

If it’s been over a week since the job application or the interview, and you haven’t heard back, it’s appropriate to send a follow-up email.

When to send it:
Wait until after the time frame the recruiter or hiring manager provided (e.g., "We’ll contact you by next Friday"). If no timeline was given, following up 7–10 days after the interview is generally appropriate.

What to include:

• A polite inquiry about the status of your application or job interview.
• A mention of your continued interest in the position.
• An offer to provide additional materials if needed.

General example

Subject line: Follow-up on [Job Title Application]
Dear [Hiring Manager’s Name],
I hope you’re doing well! I wanted to follow up on my application status for the [job title position] at [company name]. I remain very excited about the opportunity to join your team and would love to assist with the next steps in the hiring process.

Please let me know if there’s anything else I can provide to support the decision-making process. Thank you for your time and consideration. I look forward to hearing from you!
Best regards,
[Your Name]

Formal

Subject line: Follow-Up on [Job Title Application]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to follow up on my application for the [job title] position at [company name]. I understand the hiring process takes time, but I remain very enthusiastic about the opportunity to contribute to your team.

If there’s any additional information you need from me, please don’t hesitate to ask. I look forward to hearing back when you have an update.

Thank you again for your time and consideration.
Best regards,
[Your Name]

Informal

Subject line: Checking in on my application
Hi [Hiring Manager’s Name],
Just a quick follow-up to see if there are any updates on the [job title] position I applied for at [company name]. I’m still very interested in the role and would love to assist with the next steps in the process.

Let me know if you need anything further from me! Thanks so much.
[Your Name]

 or hiring manager provided (e.g., "We’ll contact you by next Friday"). If no timeline was given, following up 7–10 days after the interview is generally appropriate.

Scenario 3: after rejection (feedback request)

Receiving a rejection is disappointing, but it’s also an opportunity to learn. Sending a polite follow-up email to ask for constructive feedback can help you improve for future applications.

When to send it:
Wait 1–2 days after receiving a rejection notice to send your message. This timing ensures professionalism without appearing overly emotional.

What to include:

• Gratitude for the interviewer’s time and the chance to apply.
• A polite request for feedback on how you can improve for future job interviews or applications.

Example:
Subject line: Request for Feedback on [Job Title Application]
Dear [Hiring Manager’s Name],
Thank you for letting me know about the outcome of my application for the [job title] position at [company name]. While I’m disappointed by the decision, I truly appreciate the opportunity to interview and learn more about your organization.

If possible, I’d be grateful for any feedback you could provide about my application or interview. Your insights would be incredibly helpful as I continue to refine my approach for future opportunities.

Thank you again for your time and consideration.
Best regards,
[Your Name]

Scenario 4: follow-up email when you have another job offer

If you’ve received another job offer but are still interested in a position at another company, you can politely inform the hiring team to encourage a quicker response.

When to send it:
As soon as you receive the competing offer, reach out to the recruiter or hiring manager. This ensures they have time to evaluate your application before you decide.

What to include:

• Mention of the new offer without applying pressure.
• Reaffirmation of your enthusiasm for their job title position.

Example:
Subject line: Follow-Up on [Job Title Application]
Dear [Hiring Manager’s Name],
I hope this email finds you well! I wanted to follow up regarding my application for the [job title position] at [company name]. I recently received another offer for a similar role and wanted to inform you, as I remain very interested in joining your team.

I understand the hiring process takes time, and I’m happy to provide any additional materials to assist with your decision-making. Please let me know if it would be possible to receive an update on my application status.

Thank you for your time and consideration.
Best regards,
[Your Name]

Inquiring about a job application via phone calls

Wondering what to say when calling about your job application or job interview? First and foremost, only call if the hiring manager or recruiter has already spoken with you and there’s a clear reason for the phone call.

For example, if you’re following up on an application status or confirming details about a job title position, ensure your call is relevant and professional.

If you have a call scheduled and want to follow up on your interview, you can use one of the follow-up message templates as a guide, but remember that phone conversations are more dynamic. Be prepared to adapt your approach during the conversation.

When making the phone call, start with a clear message explaining why you’re calling, such as confirming your application timeline. Allow the hiring manager time to respond, and unless they ask further questions, close the call politely.

Thank them for their time, and offer to provide additional information or answer questions as needed.

Sample Phone Script for Following Up on a Job Application

Before the call:

• Have your job title, application date, and company name ready
• Be prepared to summarize your key qualifications or interests if asked

What to say:

Start the call:
"Hello, this is [Your Name]. I’m calling to follow up on my job application for the [job title position] at [company name], submitted on [date]. Is now a good time to speak?"

Explain the reason for your call:
"I wanted to check on the application status and see if there are any updates on the hiring process timeline. I remain very interested in the role and would be happy to provide any additional information if needed."

Close politely:
"Thank you for your time and for considering my application. Please don’t hesitate to reach out if you need further details or materials from me. I look forward to hearing from you and appreciate the opportunity!"

Tips for the call:

1. Keep your tone professional yet friendly.
2. Avoid rushing the conversation—pause to let the hiring manager respond.
3. Have a backup question ready, like asking about the next steps for applicants if the recruiter doesn’t have immediate updates.

This script makes it easy to inquire about your job application while maintaining professionalism confidently. Let me know if you need a variation for a different scenario!

Why Rejection Follow-Ups Are Worth It

Rejection can feel like the end of the road, but it’s often just a stepping stone in your career growth. Sending a polite follow-up email after rejection allows you to:

1. Gather Constructive Feedback: Learn what the hiring panel felt you could improve on, whether it’s your interview skills, resume format, or how you presented your qualifications.
2. Maintain a Professional Connection: Even if you weren’t the right fit for this job title position, the recruiter or hiring manager might remember you for future opportunities.
3. Refine Your Job Search Strategy: Use the insights from the feedback email to tailor your approach for the next job posting you pursue.

Example of turning rejection into growth

After being turned down for a marketing specialist position, Lisa sent a polite email thanking the hiring manager for the opportunity and requesting feedback.

The response highlighted that her resume lacked key metrics, like performance indicators. Armed with this advice, she revised her job application and secured an interview for a similar role two months later.

Send your follow-up email and move forward

When you submit your resume and cover letter to a new job posting, you may be starting the next big chapter in your career. But even if the job application doesn’t lead to the job title position you were aiming for, the job search process is still an excellent opportunity to refine your resume, sharpen your interview skills, and practice professional communication.

Following up with the recruiter or hiring manager after an interview is a valuable step in showing your dedication and learning from the experience.

Even unsuccessful applications have lessons to teach. A rejection isn’t personal—it’s a sign the position at the company wasn’t the right fit. Use this feedback to improve for the future and focus on finding a role that aligns better with your goals.

Accepting rejection gracefully, incorporating interview feedback, and maintaining persistence will keep you on track for success in your job search.

If you need help in your journey, connect with a BetterUp Coach. Our Coaches are skilled in navigating transitions with purpose.